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Sample Memo to Customers

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❶This approach works well if you need to convey routine information or pass on organizational news.

Business Memo Template Example in Word

Sample Business Memo Template Download in Pages for Mac

Click on another answer to find the right one A memo shouldn't be that long to start with. Your memo's goal should always be focused, clear information, and that's shouldn't change drastically depending on how many people you send it to. Still, there are reasons to limit your number of recipients.

If everyone sent out an office-wide memo all the time, you'd be so busy reading memos you'd never get anything done. If you narrow down your recipient list, people will be more likely to pay attention to the memos that do come across their desk and hopefully the work will be completed more quickly. Did this summary help you? Sample Memos Sample Memo to Customers. Sample Memo to Business. Sample Memo to Coworkers. Avoid language that is too casual. Generally speaking, your language should be straightforward and simple, yet professional.

TGIF, am I right? Anyway, I wanted to tell you about an important business matter. Avoid using emotional language. It's also best to try to take a neutral tone when you write and avoid using emotionally-charged language. Do your best to refer to facts and evidence to support your claims. When you are about to cite evidence or refer to a source, be sure to use language which lets the reader know what you're doing.

For example, try the following: Choose an appropriate font style and size. Your memo should be easy to read, so you should avoid using excessively small font—11 or 12 point is standard. You should also choose a simple font style such as Times New Roman. Use standard margins for your memo. Business memos are usually not double-spaced.

In order to keep the page number down, consider single-spacing, but leave spaces between individual paragraphs or sections. There is usually no need for you to indent your paragraphs. Part 1 Quiz True or False: Decide if a memo needs to be sent. If you need to update several people on your team about an important business matter, then sending a memo is an excellent idea.

You may even want to send one if you're communicating with just one person if, for example, you want or need to have a written record of your correspondence. However, in some cases, it may be more efficient to just talk directly to those you need to.

Also, some information may be too sensitive to send out in a memo. Identify your purpose for writing. Depending upon your specific purpose, the content and organization of your memo may change. Most types of memos are written for the following reasons: To propose an idea or solution. For example, if you think you know how the scheduling problems for overtime can be worked out, you may want to write up your ideas in a memo, and send it to your superior s. To issue an order. For example, sending a memo can be an efficient way to assign responsibilities for an upcoming conference that your department is hosting.

To provide a report. You may also want to send a memo in order to update your colleagues about an event that's recently occurred, give an update on a project, provide a progress report, or report the findings of an investigation. You may be juggling a lot of projects and be tempted to send a memo updating your colleagues, superiors, or clients on everything you're currently working on.

Keep in mind though, that business memos should be focused on just one issue. They should be concise, clear, and easy to read quickly by busy individuals; thus, you don't want important information to be overlooked. Keeping the memo focused will help ensure that your message is received and understood. The content, style and tone of your business memo will all be affected by the intended audience, so think carefully about everyone who will receive your memo.

Part 2 Quiz Why is it important to keep a memo focused instead of broad? So you can send several. So you have a record of how many times you asked a coworker to finish a project. So your message is received and understood. There are many different types of business correspondence. Standard practice for a memo is to explicitly title the document as such.

A good rule of thumb is to examine the business memos you've received and copy the formatting. Write the heading of your memo. The first section of your memo should include four key pieces of information.

Choose your recipient list carefully. Make sure that you include everyone who needs to be informed or updated. Limit the distribution of your memo to just those who need to know. It is poor business practice to send your memo office-wide if only a few are concerned or affected. Use the appropriate names and titles for the people on your recipient list. Even if you're on a friendly first-name basis with your boss, it's best to keep your written correspondence more formal. Keep this in mind when you're filling out the information for everyone on the recipient list: Research the proper titles of people you are writing to in an external memo.

If you are sending a memo to someone outside of your office, it's also important to determine the proper form of address. Take the time to research their profile; their information is probably outlined on their company's website.

For example, do they have a PhD? If so, it's generally a good idea to refer to them as Dr. What is their title? For example, are they a vice president or a dean? They are less formal than letters but should maintain a professional, succinct style. Often, the purpose of a business memo is twofold: Other times, memos may provide or request factual information.

Business memos are designed to accommodate busy readers who want to find the information they need from the memo quickly and easily. In writing a business memo, you should structure your memo to accommodate three kinds of readers:. Bear in mind that these readers may have different purposes in reading the memo. Often, readers need to make policy and action decisions based on the recommendations. Others may want to obtain specific information evidence needed to understand and justify policy and action decisions.

Readers may also want to get a sense of your professional ability and judgment. In determining the purpose and audience of your memo, ask yourself: Who is the intended recipient of this memo? What do I want the recipient to do after reading the memo? What information will the recipient be looking for in the memo? These kinds of questions will help guide your content, structure, and style choices. As stated above, an effective business memo is brief, direct, and easy to navigate.

The following five writing strategies help readers to navigate business memos easily and quickly:. The following are standard elements of a memo header:. What more could you ask for really? You may also see Business Memo Samples. You may also see Confidential Memo Templates. This memo is usually intended for selective people that has something to do with the business industry and those who are working with it so better yet make it include in the layout the purpose of the Strategy Memo Template.

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Business Memos Writing Example. Free Download. Business Memo Letter Example Format. | A memo is essentially a letter which you write to a colleague or a partner at your place of work. If you’re planning to write a memo soon, but are looking for a time saving and cost effective way of doing so, you must take a look at.

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A business memo is a short document used to transmit information within an organization. Memos are characterized by being brief, direct, and easy to navigate. They are less formal than letters but should maintain a professional, succinct style.

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Because memos either request or share important information, they need to be carefully and concisely written so that the message is clear and accurate. Business Memos A memo, short for the word memorandum, comes from the Latin word memorandus, which means, "to be remembered." It is a compact written message designed to .

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Business letter and email message examples for a variety of work and business-related correspondence, and tips for writing effective professional letters. Business memorandum or memoranda — also called memo or memos — are specially formatted written communications within your business. A memo’s format is typically informal (but still all-business) and public. Memos typically make announcements, discuss .